Can you truly say your project is successful if you don't know what your project success criteria are? Everyone wants their project to succeed, but few people take the time to define what success entails.
Is it considered a success if you deliver a product or
service on time and on a budget? It could be, but not if stakeholder expectations
aren't met. Project success criteria are essential for determining whether or
not the project met its objectives.
How To
Evaluate Project Management Success?
The success of a project is solely determined by how well it
is managed while meeting its goals and objectives. With that in mind, there are
six metrics that can be used to assess a project's success:
·
Scope: Achieving the intended results of
the project.
·
Schedule: Meeting the deadline, including
all milestones.
·
Budget: Delivering the project for the amount agreed upon.
·
Team Satisfaction: Making sure the team
feels satisfied with the project.
·
Customer Satisfaction: Get positive
feedback from clients, sponsors, stakeholders, et al.
·
Quality: Achieve expectations of
stakeholders.
Determining project success criteria is advantageous because
it not only leads to a successful project but also aids future projects. Using
success criteria can also be viewed as a means of practicing continuous
improvement by learning from past mistakes.
3 Things
to Keep in Mind When Tracking Project Success
We've been talking about project management success in
general. While defining project success criteria is important, it does not
address what needs to be done to aid in that success. Let's go over some of the
ground rules for keeping the project on track for success:
1.
Milestones
A project can be
made more manageable by defining milestones, which are any important dates in
the project. Marking the end of one phase and the beginning of the next is the
most obvious way to set milestones. You can see if you're making progress or
not by conducting an evaluation test after each phase. Not only does this aid
tracking, but it also boosts team morale when a major phase of the project is
completed. A productive team is a key indicator of project management success,
and a happy team is a key indicator of project management success.
2.
Communication
In every aspect of
project management, communication greases the wheels. It is critical to have a
communication plan in place at the start of the project. The better the
communication between project members and stakeholders, the fewer issues and
delays are likely to occur. It's important to keep lines of communication open,
but it's also important to use reports to communicate important project data.
Check-in on the triple constraint in real-time with status reports, and compare
actual progress to planned progress.
3.
Use a Project Management Tool
Dynamic project
management software includes tools for setting up milestones and fostering
collaboration among team members. The use of reliable project management
software increases project efficiencies, which is the very definition of
project management success.
Need more insights
on the same? Enroll in PMP Certification classes today!
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