5 Steps to Create a Resource Management Plan in No Time!

How do you develop a process, schedule your resources throughout the project cycle, and keep track of those resources while staying within your budget's constraints, without overburdening them and causing team burnout? Fortunately, we've already covered the fundamentals of resource planning, which can be boiled down to a three-step process:

 

To begin, make a list of all of your resources, such as people, equipment, and materials. Next, determine how many of those resources are required to complete the project. Make a schedule for the resources at the end. However, before you move any further, be sure you have all of the components of a sound resource strategy. It should include the following:

 

1. All of the resources are required to finish the project. That includes everything from people to machines to whatever office space you may require. Spend some time on this list; the more detailed it is, the more precise your schedule will be.

 

2. Timelines for each resource's projected effort. You may get a better idea of how each resource will fit into your overall timetable by noting the amount of time it will take.

 

3. Per day, week, or month, the number of each resource you'll require. To better understand what you'll need and when, break down your resource needs on a daily, weekly, and monthly basis.

 

4. The number of resource hours needed every day, week, or month. You've figured out what you'll need, but how many hours will you devote to each of those resources over time?

 

5. Make a list of your assumptions and constraints. The constraints include the schedule, cost, and scope of your project, whereas the assumptions are what you think might be true. So you want to know what they are and how they might affect your strategy. Consider your options carefully. Do you think a team will be ready in three months? Do you have any assurance that they won't be assigned to a different project by another group leader? Have you considered holidays and alterations in your schedule? To organise your resources wisely, you must first identify all of your assumptions.

 

Pro Tip: Scheduling is an important part of resource management. You do, however, require visibility. You require visibility across all of your resources' projects, as well as their holiday calendars, in order to match them with up-to-date work schedules. Make sure your project management software has resource availability capabilities so you can plan ahead.

 

Want to learn more insights on the same? Enroll in a PMP Certification training course today!